Bark Frameworks, a custom framing company in Long Island City that has led the industry since 1969, seeks a full time Bookkeeper and Office Administrator who can oversee day-to-day accounting and monthly finance requirements, office management and operations, as well as building-related duties. This candidate will report to the CEO, and work in close collaboration with Management and Registration. The ideal candidate will be experienced in accounting, a skilled multi-tasker, detail oriented, reliable, and discreet.
Please note: This position will start at part time, flexible hours (2-3 days/week), working up to full time within a few weeks.
This is NOT a remote position. This position reports to our LIC office five days a week, and Monday morning hours are a requirement (payroll processing).
Responsibilities include:
• Process weekly payroll for salaried and hourly employees (Mondays)
• Perform day-to-day accounts payable and accounts receivable
• Process payment of bills, purchase orders, invoices and outgoing vendor payments
• Record and track all payments, credit cards, and bank accounts in QuickBooks
• Reconcile month-end closing procedures (bank, credit card statements, investment accounts) in QuickBooks
• Report/filing State sales tax on a monthly/quarterly basis
• Ensure Form 1099 reporting requirements are met and adhered to
• Liaise with outside accountant; assist with monthly, quarterly and yearly processes and compliance
• Provide support for annual ESOP valuation (summer months) and year-end audit preparation (December)
• Maintain filing system; petty cash
• Front desk reception, including answering phones and taking messages; answering the door for clients and vendors.
• Assist with building management administration including bill pay, scheduling repairs and inspections, addressing any fines, liaising with security and alarm companies, arranging oil deliveries, and other duties.
Qualifications:
• Bachelor’s degree in accounting, finance, business administration or relevant field
• Prior Bookkeeping experience preferred
• Experience with QuickBooks Enterprise preferred
• Proficiency in Microsoft programs (Office, Excel, etc.) preferred/tech savvy
• Strong attention to detail; consistent
• Effective interpersonal skills; excellent oral and written communication skills
• Extremely well organized and methodical
• Tact and good judgment in confidential situations
• Ability to maintain discretion with confidential financial / personnel information
Compensation:
$27.50 - $35/hr (Hourly)
Benefits:
• Health and dental insurance offered
• Accrued vacation and personal time
• Paid holidays
• Option to participate in company 401k plan
• Employee Stock Ownership Program
• Attractive, clean, climate-controlled work environment
Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. No phone calls please.
Bark Frameworks, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, and protected veteran or marital status.
About Us
Since 1969, Bark Frameworks has designed and produced frames for contemporary and modern art with the simple goal of serving the art being presented. From those early years till the present, we have pursued innovative design while establishing the highest standard of preservation framing practice. These two commitments, to the aesthetics of frame design, and to the preservation of works we frame, have animated our business throughout our history. As of 2017, Bark Frameworks is an employee owned company.
The Bookkeeper/Office Administrator plays a key role in keeping our business running smoothly: maintaining our standard of flawless customer service with clients (on the phone and at our reception desk); managing A/P, A/R, and reconciliations; assisting with payroll, and helping with building vendors/issues, among other responsibilities. There is ample room for learning and growth!
This position reports to the Company CEO.
