Dancewave’s Facilities & Rentals Manager is a key steward of the organization, ensuring that the organization’s physical location remains accessible and welcoming to all. The Facilities & Rentals Manager provides excellent customer service, proactively building and maintaining positive, long-term relationships with prospective and existing renters and various stakeholders, and ensures that the organization’s physical studio location remains well-maintained and fully operational.
SCHEDULE: Up to 30 hours per week, Saturdays - Wednesdays. Evening work may be required.
WORKPLACE: This position is fully in-person at the Dancewave Center located at 182 4th Avenue, Brooklyn, NY, 11217.
Responsibilities include:
RENTALS PROGRAM MANAGEMENT (50% of time)
Program Strategy
- With guidance from the Managing Director, update rental policies, procedures, and documentation; maintain clear and organized rental records.
- Cultivate and maintain partnerships with local organizations (e.g., Arts Gowanus, CHiPS, Gowanus Mutual Aid) to support collaborative programming and strengthen community ties.
- Coordinate seasonal community activations, including in-house volunteer opportunities and events, with support from the Operations & Rentals Coordinator.
Program Operations
- Serve as the primary contact for all renters, guiding daily communications from the Rentals & Operations Coordinator.
- Serve as the lead for Dancewave’s Class Share Program and special event rentals, and support the Rentals & Operations Coordinator with rehearsal rental coordination.
- Monitor studio scheduling to avoid conflicts and ensure optimal use of space.
- Manage rental invoicing and payment processing using scheduling software, with support from the Rentals & Operations Coordinator.
- Manage the annual rentals budget; track expenses, analyze performance, and report regularly to the Managing Director.
- Manage seasonal Work Exchange program, including hiring, scheduling, and task oversight.
Program & Event Logistics
- Coordinate logistics and on-site needs for renters, including tech specs, equipment use, and staffing support.
- Oversee the planning and execution of in-house rental events, performances, and showcases.
- Hire and schedule support staff for events, including Teaching Artists, Assistants, Lighting Designers, and House Managers.
- Support public performance logistics.
- Support all-hands organizational events.
Communications & Marketing
- Proactively build and maintain strong relationships with current and prospective renters by providing excellent communication, support, and follow-up to encourage repeat bookings and long-term partnerships.
- Work with the Communications Director to draft and send promotional e-blasts related to rentals and public programs.
- Partner with the Marketing team to promote studio rental opportunities and renter-led events.
FACILITY OPERATIONS MANAGEMENT (50% of time)
Facilities Management
- Ensure the facility is welcoming and accessible to all visitors by regularly assessing physical spaces, signage, and amenities; coordinate accommodations as needed and address any barriers to access in collaboration with relevant staff.
- Oversee security systems and CCTV accounts, ensuring a secure and well-maintained facility; in the event of any facility related emergencies, on-call response is expected to ensure quick resolution.
- Manage facility maintenance and cleanliness, including regular coordination with cleaning vendors and addressing repairs as needed.
- Conduct staff training on facility procedures, security protocols, and equipment use.
- Organize and lead bi-annual cleaning initiatives, engaging staff and volunteers in facility-wide upkeep efforts.
- Monitor and manage all utility accounts and associated expenses to ensure cost-efficiency and uninterrupted service.
- Serve as the main point of contact with Danceawave’s landlord.
Human Resources & IT Support
- Provide day-to-day IT support for staff, including device troubleshooting, software access, and account management.
- With the Operations & Rentals Coordinator, oversee the organization’s staff scheduling tool, ensuring appropriate staff coverage for in-person events and operations.
POSITION REQUIREMENTS:
- Ability to move up and down stairs at buildings where elevators may not be available
- Ability to lift up to 20-40 pounds to maneuver physical objects at the facility
- Must be able to work in person at the Dancewave Center, including evenings and weekends
KNOWLEDGE, SKILLS AND ABILITIES NEEDED:
- At least one year of experience with managing facilities
- One to two years of experience providing direct customer service
- Strong written, verbal and interpersonal communication skills
- Ability to communicate with a wide range of stakeholders
- Organized and agile problem solver, comfortable with working in a fast-paced environment
- Great attention to detail
- Interest in Dancewave’s mission and commitment to empowering youth
- Interest in event management
- Proficiency with Google Suite
- Familiarity with Squarespace preferred
COMPENSATION AND BENEFITS: The annual salary for this 30-hour per week position is $42,900, in alignment with the organization’s current compensation structure and will be the final offer for the successful candidate for this position. Dancewave offers a comprehensive benefits package including paid holidays and closures observed by the organization, unlimited paid time off, access to an employee-sponsored health insurance plan (with 50% contribution), Simple IRA contribution match (up to 3%) and various perks including complimentary classes and studio space.
About Us
Founded in 1995, Dancewave (501(c)(3)) provides access to supportive and empowering dance experiences that center social, emotional and cognitive development through movement. Developing programs to meet community needs, we use dance as a vehicle for transformation, expression, active citizenship and self reflection. Dancewave fosters a culture where dance is celebrated as a healing and inclusive art form.
Dancewave envisions a future where dance is available to all populations, especially those who have ever been denied access to dance education. Dancewave acts as a resource and community hub for artists, educators and young visionaries, extending opportunities for our audience to participate in advocacy efforts and social change movements.
For more information about Dancewave, please visit our site below.
